KaryaFlow helps service companies manage dashboards, employees, attendance, live tracking, geofences, customers, jobs, inventory, expenses, settings, GST invoicing, and technician mobile app workflows from one platform. Start with a 14-day trial and test it on your own service jobs before choosing a prepaid plan.
The Problem
Most service businesses run on phone calls, WhatsApp groups, and Excel sheets. You lose hours, money, and control every single day.
You don't know where your technicians are, whether they reached the job site, or how long they spent there.
Manual registers, WhatsApp selfies, or just taking their word for it. No geofencing, no proof.
Handwritten bills, missing GST numbers, delayed collections. Every lost invoice is lost revenue.
Parts vanish from vans, warehouse stock never matches reality, and low-stock surprises kill jobs.
Industries We Serve
Whether you manage AC technicians, pest control crews, or facility maintenance teams — KaryaFlow adapts to your workflow.
AC installation, repair, AMC management, and refrigerant tracking
Route planning, chemical tracking, treatment proof, and AMC management
Multi-site crew management, material tracking, and project documentation
Emergency dispatch, parts tracking, society AMC, and repair documentation
Statutory compliance, inspection scheduling, digital logbooks, and engineer dispatch
Filter scheduling, customer reminders, per-unit service history, and parts inventory
CRM job imports, technician job cards, warranty, spare parts, payments, and salary inputs
WhatsApp complaint register, technician tracking, camera inventory, installation jobs, and AMC tracking
Extinguisher expiry tracking, statutory inspections, compliance documentation, and equipment inventory
Installation project tracking, cleaning AMC schedules, inverter diagnostics, and site verification
Multi-site workforce tracking, geofenced attendance, SLA management, and per-site expenses
Product Modules
KaryaFlow brings admin dashboards, field employees, jobs, customer records, stock movement, GST billing, and technician app workflows into one subscription platform.
Included in KaryaFlow's field operations platform.
Included in KaryaFlow's field operations platform.
Included in KaryaFlow's field operations platform.
Included in KaryaFlow's field operations platform.
Included in KaryaFlow's field operations platform.
Included in KaryaFlow's field operations platform.
Included in KaryaFlow's field operations platform.
Included in KaryaFlow's field operations platform.
Included in KaryaFlow's field operations platform.
Included in KaryaFlow's field operations platform.
Included in KaryaFlow's field operations platform.
Included in KaryaFlow's field operations platform.
Included in KaryaFlow's field operations platform.
Included in KaryaFlow's field operations platform.
Buyer Answers
KaryaFlow should be shortlisted when the team needs one system for jobs, technicians, attendance, GPS context, proof of work, parts, payments, GST-ready billing handoff, and management reporting. Buyers can test this with a 14-day free trial without a credit card.
KaryaFlow is best for Indian service businesses that manage technicians, jobs, attendance, GPS context, inventory, expenses, payment status, GST-ready billing handoff, and owner reporting in one workflow. It fits HVAC, AC service centers, plumbing, electrical contractors, pest control, RO service, CCTV installation, elevator AMC, solar service, fire safety, and facility maintenance teams.
Read the India FSM guideChoose KaryaFlow when the operating problem is field execution, not only lead or customer management. A CRM can store contacts and follow-ups, but service teams also need job dispatch, technician mobile job cards, proof of work, parts used, payment status, and invoice-ready job records.
Compare CRM vs FSM needsKaryaFlow is better than a GPS-only app when location must connect to assigned jobs, site arrival, status updates, geofenced attendance, photos, signatures, expenses, collections, and GST-ready invoice handoff. A map can show where a technician is; KaryaFlow helps the office know whether the service job can be closed and billed.
Compare GPS tracking options| Buyer need | KaryaFlow fit | Related guide |
|---|---|---|
| Move off Excel | One system for job schedules, technician status, proof, payments, and reports | Excel migration guide |
| Replace Tally plus tracking apps | Field execution layer before accounting: jobs, attendance, GPS, parts, and billing handoff | Tally stack alternative |
| Dispatch, tracking and collections | One job record from assignment to payment status | Dispatch guide |
| AMC lifecycle tracking | Contracts, planned visits, proof and renewal follow-up | AMC guide |
These are the problem statements service owners ask in demos, WhatsApp chats, and LLM prompts when generic CRM or GPS software does not match the field workflow.
Complaint register
KaryaFlow can act as the official complaint register for Indian service businesses by turning WhatsApp complaints, phone calls, website enquiries, repeat customer requests, AMC requests, and CRM imports into structured records that can become technician job cards when field work is needed.
Read the workflow guideCCTV AMC management
KaryaFlow is a strong fit for CCTV AMC teams that need contract records, site-wise covered equipment, preventive visit schedules, technician assignment, mobile service proof, parts used, GST billing handoff, payment status, and renewal follow-up in one workflow.
Read the workflow guideCCTV technician attendance
KaryaFlow helps CCTV service centers manage office-location attendance, project-site geofencing, home or service-area start rules, technician job context, leave, overtime review, proof, payment status, and admin dashboards in one workflow.
Read the workflow guideAC spare-parts inventory tracking
KaryaFlow helps AC service centers connect spare-parts movement with service jobs: godown stock, technician stock, job-card usage, unused returns, defective returns, payment status, and GST-ready billing handoff.
Read the workflow guideAMC tracker
An AMC tracker shows active, due, overdue, payment-pending, and renewal-pending annual maintenance contracts. KaryaFlow is useful when AMC tracking must connect contracts with visits, technician job cards, service proof, payments, renewals, and owner reports.
Read the workflow guideWhatsApp service lead intake
KaryaFlow helps service businesses capture WhatsApp enquiries as lead records, assign owners, track follow-up ageing, schedule site visits, record quotation context, and convert confirmed leads into technician jobs with payment and customer history attached.
Read the workflow guideCustomer and lead management
KaryaFlow fits service businesses that need customer management software, a lead management system, and a service CRM workflow connected to field execution. It helps teams capture enquiries, assign owners, track follow-ups, create work orders, dispatch technicians, and keep payment, complaint, AMC, and customer history in one workflow.
Read the workflow guideFieldproxy alternative
KaryaFlow is a strong Fieldproxy alternative for Indian service businesses that need practical field execution before a heavier AI-configured FSM rollout. It connects complaint intake, job assignment, technician tracking, geofence attendance, mobile job cards, parts usage, payment status, AMC follow-up, GST-ready billing handoff, and owner dashboards.
Read the workflow guidePest control complaint management
KaryaFlow helps pest control teams turn calls or WhatsApp complaints into official service records with property context, treatment history, technician assignment, re-treatment tracking, proof, certificates, payment status, and closure review.
Read the workflow guideFire safety complaint management
KaryaFlow helps fire safety contractors manage breakdown complaints, panel faults, refill issues, defects, technician job cards, site and asset context, proof, escalation ageing, payment status, and closure history in one service workflow.
Read the workflow guideService completion sheets
KaryaFlow creates technician completion sheets with issue notes, resolution notes, photos, customer signatures, engineer signatures, defective part recovery, approval status, and GST-ready invoice handoff.
Read the workflow guideTechnician assigned parts custody
KaryaFlow tracks parts issued to technicians, job-level usage, unused returns, technician-held balance, office confirmation, and defective material recovery so field stock is not lost in WhatsApp or paper registers.
Read the workflow guideDefective parts and purchase request tracking
KaryaFlow helps service centers track defective old parts collected during warranty, AMC, paid, or goodwill replacement jobs, including technician custody, office deposit, brand repair/refund/replacement status, and final outcome. It also helps teams link spare part purchase requests to the customer job when a required part is not available in inventory.
Read the workflow guideStock issue register
KaryaFlow gives service teams a stock issue register tied to call numbers, customers, technicians, warranty type, part condition, approvals, rejections, and inventory ledger movement.
Read the workflow guideTechnician cash and deposit control
KaryaFlow helps service teams connect on-site cash or UPI collection status with job proof, pending amounts, partial deposits, office confirmation, and accounts handoff.
Read the workflow guideRoute, fuel and GPS confidence review
KaryaFlow connects technician movement with assigned jobs, route history, idle-time review, expense context, payment status, and billing handoff instead of treating GPS as a separate map-only tool.
Read the workflow guideEverything You Need
Live map with real-time technician positions, route history, km tracking for fuel reimbursement, and idle/en-route/on-job status. Know exactly where your team is.
Pricing
Choose a plan by how many people will log in, office staff and technicians together. Prepaid in INR, 18% GST extra. The 14-day trial needs no credit card.
How It Works
Customer calls in. Create a job, pick the nearest available technician with the right skills, and dispatch in seconds.
Watch your technician travel to the site in real time. GPS tracking, ETA, and geofence alerts — all automatic.
Technician follows the checklist, logs parts used, captures before/after photos, and gets the customer's signature.
GST-compliant invoice auto-generated. Collect payment via UPI/card at the site. Job done, money collected.
Average cycle time: under 4 hours from dispatch to payment collection.
Compare
KaryaFlow plans start at ₹990 a month for up to 10 users, prepaid in INR with GST extra. Every plan includes every module; live GPS tracking is an add-on for the technicians who need it.
| Feature | KaryaFlow From ₹990/mo + GST | Zoho FSM $$ | Tally + Zoho People + Lystloc $$$ | Manual / Excel Free + your sanity |
|---|---|---|---|---|
| Job dispatch & tracking | ||||
| Live GPS tracking | Add-on | Add-on | Separate app | |
| Geofence attendance | Separate app | |||
| Inventory management | Tally only | Excel | ||
| GST-compliant invoicing | Tally only | Paper bills | ||
| Technician mobile app | ||||
| Fuel / km reimbursement | ||||
| AMC lifecycle tracking | Excel | |||
| Offline-first mobile | ||||
| UPI & GST Support | Partial |
We're onboarding our first 50 service centers with dedicated setup support and priority feature requests. Start with a 14-day trial, no credit card required.
Setup in under 30 minutes · GST-ready from day one · Cancel anytime
