The command center for AC & HVAC service centers
Track technicians, manage AMC renewals, monitor refrigerant stock, and generate GST invoices — all from one platform built for how HVAC businesses actually work.
The HVAC Problem
Your technicians disappear between dispatch and invoice
Most AC service centers run on phone calls, WhatsApp groups, and paper job cards. Peak summer hits and you lose control, revenue, and customers.
Peak season overwhelms your dispatch
Summer brings 3x the calls but the same WhatsApp chaos. Jobs get double-booked, technicians criss-cross the city, and customers wait hours for a visit.
Refrigerant gas vanishes from inventory
R-22, R-32, R-410A — you buy it in bulk but technicians self-report usage. Cylinders don't match consumption and there's no audit trail.
AMC renewals fall through the cracks
You signed 200 AMC contracts but there's no system to track which ones are due. Customers churn because you missed the renewal window.
Paper invoices cost you collections
Handwritten bills with no GST, lost carbon copies, and no digital trail. Follow-ups happen on memory, not data.
Built for HVAC service businesses
From split AC installations to VRF maintenance — one platform for every job type.
Everything You Need
One platform, zero operational blind spots
See every technician, in real time
Live map with real-time technician positions, route history, km tracking for fuel reimbursement, and idle/en-route/on-job status. Know exactly where your team is.
- Live map with technician positions
- Route history and playback
- Automatic km tracking for fuel claims
- Idle detection and alerts
How It Works
From call to cash in four steps
Dispatch
Customer calls in. Create a job, pick the nearest available technician with the right skills, and dispatch in seconds.
Track
Watch your technician travel to the site in real time. GPS tracking, ETA, and geofence alerts — all automatic.
Complete
Technician follows the checklist, logs parts used, captures before/after photos, and gets the customer's signature.
Invoice
GST-compliant invoice auto-generated. Collect payment via UPI/card at the site. Job done, money collected.
Average cycle time: under 4 hours from dispatch to payment collection.
AC penetration is still in single digits in most emerging markets — the service opportunity is only beginning.— IMARC Group, 2025
Market Opportunity
Why hvac & ac service centers are going digital
The HVAC service market is growing at 12% annually, driven by urbanization and rising temperatures worldwide.
Over 90% of HVAC service centers still operate on WhatsApp and paper. First movers with software gain an unfair advantage.
AC adoption is accelerating globally, tripling the demand for skilled HVAC service and maintenance in emerging markets.
Compare
Everything in one place, at a fraction of the cost
Public package pricing starts in INR. Final plan scope is confirmed with sales or an authorized reseller.
| Feature | KaryaFlow Starts ₹999/mo + GST | Zoho FSM $$ | Tally + Zoho People + Lystloc $$$ | Manual / Excel Free + your sanity |
|---|---|---|---|---|
| Job dispatch & tracking | ||||
| Live GPS tracking | Add-on | Separate app | ||
| Geofence attendance | Separate app | |||
| Inventory management | Tally only | Excel | ||
| GST-compliant invoicing | Tally only | Paper bills | ||
| Technician mobile app | ||||
| Fuel / km reimbursement | ||||
| AMC lifecycle tracking | Excel | |||
| Offline-first mobile | ||||
| UPI & GST Support | Partial |
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KaryaFlow works for more than one industry
Electrical Contractors
Multi-site crew management, material tracking, and project documentation
Plumbing Service Companies
Emergency dispatch, parts tracking, society AMC, and repair documentation
Fire Safety Service Companies
Extinguisher expiry tracking, statutory inspections, compliance documentation, and equipment inventory
Frequently asked questions
KaryaFlow for HVAC & AC Service Centers
- How much does KaryaFlow cost for a small AC service center in India?
- KaryaFlow plans start at ₹999 per month for the Starter plan, which covers up to 10 active users. Pricing is prepaid and GST is charged at 18% extra. It includes jobs, attendance, customers, expenses, the technician mobile app, and GST-ready billing — enough for most single-branch AC service centers.
- How does KaryaFlow stop refrigerant gas from going missing from inventory?
- KaryaFlow tracks parts and consumables usage per job, so the R-22, R-32, or R-410A logged against each visit is recorded against your stock instead of self-reported on memory. This gives you an audit trail to compare bulk purchases against actual consumption and spot the gap between cylinders bought and gas billed.
- Can my AC technicians use KaryaFlow on their phones in the field during peak summer?
- Yes. KaryaFlow includes a technician mobile app for Android that field staff use to receive jobs, update status, log parts, and capture photos. Owners and dispatchers can work from the web dashboard, so when summer triples your call volume you can assign and track jobs without relying on WhatsApp groups.
- We run our HVAC business on WhatsApp and Excel — how hard is it to switch to KaryaFlow?
- Switching is straightforward and starts with a WhatsApp-based demo and booking. KaryaFlow is built specifically for Indian service businesses moving off WhatsApp and paper registers, so you set up customers, jobs, and AMC visits in one place. You can start on the Starter plan and add modules like live tracking and inventory as you grow.
Ready to modernize your service operations?
We're onboarding our first 50 service centers with dedicated setup support and priority feature requests. Start with a 14-day trial, no credit card required.
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